The system of managing data through data entry is the process of cataloging files in a database management system which is an extremely important component of every organization. It helps in maintaining all the record of the business related files and information in a systematic way.
Importance of data entry system can be seen in different units of an organization ranging from manufacturing to distribution of goods and services. The job of data entry goes through different data processing cycle. It includes activities like data summary, calculation, storage, etc. Useful and informative output is presented in various appropriate forms such as diagrams, reports, graphics, etc.
It is the first stage of data management system which focuses on the quality and quantity of datacollected as lays a heavy impact on output. The collection process needs to ensure that the data gathered is both defined and accurate, so that subsequent decisions based on the findings are valid.
Converting data in a form suitable for further analysis and processing is performed during this stage. Here the raw data is converted into refined form and its accuracy is verified. Multiple data are processed and screened in this stage for further exploration.
At this stage verification is done regarding dataand checked whether the data is coded or converted into machine readable form so that it can be processed through a computer. Data is coded in order to maintain the security.
Itis the stage where the user decodes and interprets the processed information. Output is presented to users in various report formats like printed report, audio, video, or on monitor.
An organization needs to use this type of system to keep track of production, inventory and distribution. A wide range of approaches, tools and techniques are required to do this in order to safely store and extract the useful information. This process requires speed and accuracy. Due to the costs, many businesses are resorting to outsource it.